Whether you’re applying for a JAPAN VISA to tour or to visit a friend or relative, one of the documents you must submit is a daily itinerary (also called “schedule of stay). The Japanese Embassy will be looking at it to see what you plan to do in their country, which is one huge factor in determining whether or not you will be granted a visa.

Fortunately, the embassy has provided a standard template for the itinerary. The most important details that you need to provide are your planned activities, contact person and details, and accommodations. Let’s break it down per item.

How to Make an Itinerary for Japan Visa Application

  1. Date. This is the date when you make the itinerary. The standard format is YEAR/MONTH/DAY.
  2. Name. Don’t forget to write your full name.
  3. Travel Dates. Pretty straight-forward.
  4. Activity Plan. This is the part where you list down what you plan to do in Japan. It doesn’t have to be super detailed. No need to list down where you plan to have lunch or dinner or whatever. Just give an overview will do: the key places you will visit or major activities you will do. If there are days when you don’t plan to do anything or go anywhere, you can write FREE DAY or REST DAY on those days.
  5. Contact Details. If you’re invited by someone in Japan, write their name and contact number. If you’re staying at a hotel (tourist visa), write the contact number and email of the hotel. If you don’t know the contact details of the hotel, google them.
  6. Accommodations. If you’re visiting a friend or relative, write their full address. If you’re staying at a hotel, write the full address of the hotel. Don’t worry, you don’t need to be booked with the hotel. You just need to enter which hotel you plan to stay.
  7. Same as Above. If you’re staying in a hotel or at someone’s house on multiple days, you can write SAME AS ABOVE instead of writing the same details in every cell. But of course, if you will be staying in different places on other days, enter their addresses and contact details opposite respective dates.

Sample Itinerary Copy

If you want a copy of the above itinerary, you can find it through the link below. You can use it as guide to create your own. It’s a Word file so you can edit it easily. Just replace the details and make the necessary adjustments. We also provided a blank copy that you can fill out.



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Yoshke Dimen

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Yoshke is a part-time digital marketing consultant, part-time travel blogger, and full-time dreamer. He has three passions in life: social media, travel, and --- wait for it --- world peace. Yoshke has won 3 PHILIPPINE BLOG AWARDS and received 9 nominations. Learn more about his personal journeys at Yoshke.com.
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  1. P says:

    Hello, clarification, please. The date above, shouldn’t it be the travel date and not when you prepared the itinerary?

    • Yoshke Dimen says:

      Hi P, sa experience ko, pag nag-aapply ako, kung kailan ko ginawa yung itinerary or kailan ko sinubmit yung application, yun ang date na nilalagay ko. Hindi naman ako nagkaka-problem.

      Yung travel dates kasi andun na sa first column.

      • Nadine :) says:

        Hi. Im planning for a 90-day trip. Yung date of entry po ba is considered as d-1 na or the following day na?

        • Yoshke Dimen says:

          Hi Nadine, as far as I know, counted as Day 1 ung day of arrival.

  2. Inah says:

    Hi po, need na ba may confirmed bookings ng hotel bago magsubmit ng itinerary

    • Yoshke Dimen says:

      Nope. Ilagay mo lang kung saan mo balak mag-stay, not necessarily nabook mo na.

  3. Mojo G. says:

    Hello. :)

    Just wan to ask if it’s necessary na kung anong airline yung nilagay mo sa visa application, dapat yun din yung mismong flight na ittake mo.

    Thank you. :)

  4. Jam F. says:

    Hi if granted po ng tourist visa first time pwede po ba gamiton max 15 days? Or 5 days lang po?

    • Yoshke Dimen says:

      Yes, usually. Kahit 5 days lang ang iapply mo, usually 15 days ung max na length of stay. Check mo na lang din kung ano naka-indicate sa visa pag naapprove.

  5. Luisito dela Merced says:

    Ask ko lang po,nag-overstay po ako sa japan noong 1983 up to 2003 naaksidente po kc yong minamaneho kong sasakyan, nagapply po ako ng visa ulit last august pero na-deny po ako, gusto ko ulit sana na mag-apply ulit this may may sponsor po ako na japanese national kumpleto na po yong pinadala nya sakin na requrements, ask ko lang po kung kailangan ko po ba elaborate sa application form na nagkaroon ako ng kaso since it happened 16 yrs ago? Feel ko kc kaya nadeny ako last time dahil sa naging kaso before. Sabi kc after certain yrs nabubura na sa record nila yong case ko

    • Yoshke Dimen says:

      Di ko po alam kapag ganyan. Best to consult a travel agency po kasi mas alam po nila.

  6. Sage says:


    I have an expired unused japan visa, will I encounter problems if I will apply again for a new visa

  7. Emmie says:

    Hi! Do I need to stick/follow the schedule I sent when I applied for japan visa? Would I encounter a problem or would they still check it if the daily schedule I submitted is for 5 days only but the actual numbers of day I will be staying is 9 days (15 days is approved for single-entry visa)?

  8. Juan says:

    Hi TPT! Would you know if for group visa applications, do we need to submit separate Schedule of Stay even if we have identical details and plans?

    • Yoshke Dimen says:

      Hi Juan, gaaaah, di ko matandaan. I think ibinalik sa amin ung extra copies since nakalagay naman sa Schedule of Stay ung names naming lahat. Pero di ko sure if tama pagka-alala ko. :S

  9. keilu says:

    hi. would just like to check – standard stay for single entry is max of 15 days? i plan to apply lang for 5day stay (in reality i’ve booked for 8 days) para ma approve kami as im guaranteeing the expense for my mom, aside from my own expense kasi.

    thank you

    • Yoshke Dimen says:

      Yep, ung usual na length of stay allowed is 15 days. :)

  10. Mark Anthony Margallo says:

    Hello, ask ko lang kong ako gagawa nung daily schedule o si travel agency?

    • Yoshke Dimen says:

      Ikaw ang gagawa, usually.

      May mga agencies na nag-ooffer ng visa assistance for a fee. So pwedeng sila ung gumawa pero babayaran mo yung agency ng iba pa sa service fee.

  11. minie aoki says:

    hello po..ask ko lng if possible ba mabigyan ng visa sister ko para magbantay ng anak ko kc summer vacation ang mga student ngyon d2.khit 1month lng sna…kaso kakagaling nya lng din kc d2.from january to april dis yir..so bale 3months ago lng..pwde kya sya mabigyan ng visa uli?

  12. jd says:


    just to clarify, we intend to book a flight starting 27th of September, sa daily schedule ba need na start din ng 27th of September?

    • Yoshke Dimen says:

      Hi JD,

      When I full out the daily schedule, I start with the date of arrival in Japan.

  13. Michelle says:

    Hello. Good day. Just wanna ask regarding the guarantee letter. What kind of seal is required? It was stated on the Guarantor’s information/data. Thank you.

    • Yoshke Dimen says:

      Hi Michelle, Japanese citizens and Japan residents have their personal seal. Yun yung needed na seal. Personal seal/stamp nila.

  14. ivy fernandez says:

    Hi! We are applying as a family for Japan Visa, do we submit just 1 daily schedule or we need to submit individually?
    This is the 3rd time I am using you blog as my guide to my travels, 1st when i went to Paris, then for Seoul, and now for Japan. Your blogs are so helpful, thank you for taking time to put up your blogs :)

    • Yoshke Dimen says:

      Hi Ivy,

      When my family applied last time, we submitted just one copy for everyone. But we also submitted a list of applicants.

      • Anand says:

        Madam how to apply visiting visa like mt Fuji I don’t know how to make itinerary

  15. Jhanella says:

    good am i have japanese friend guarantor with complete requirements and i apply for my visa 90 days it its possible to approved for 90 or it depends to japan embassy?

    • Jellypie says:

      Good Day, if ever ma approved yong visa ko for visit relatives in japan ano po yong ibang requirments na possible na hihingin nila sa airport?

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